Alaska
Statutes and University Procurement Regulations require
that all purchases over $5,000 be competed to ensure
that the University is getting the best value as it
procures goods and services to support it's mission. The
process includes, written or verbal specifications
submitted to potential vendors or contractors requesting
them to submit pricing via an informal quote or proposal
(for items $5,000 to $50,000) for goods or non-personal
services; or a formal Bid or Request for Proposal for
goods, non-personal or professional services over
$50,000.
A University
procurement officer will develop specifications and/or
scope of work based on their understanding of the
departments needs submitted on the requisition, backup
and any subsequent discussions. A standard amount of
time is given for vendors to respond to University
solicitations. Sometimes changes to the original quote,
bid or proposal are necessary and an amendment is
prepared. This will usually allow the vendors additional
time to respond to the new terms of the solicitation. Be
sure to plan ahead for larger dollar purchases as they
often take much longer than smaller purchases.
Following is a listing
showing what type of competition will be required
depending on whether you want a commodity or a service
and the dollar amount.
|
Goods and Non-Personal
Services |
|
AMOUNT OF PURCHASE ORDER OR
AWARD |
REQUIRED PROCUREMENT ACTION
|
|
$0 to $5,000
|
No required
competition. Purchases made as needed per the
best judgment of Department and Procurement
Services. |
|
$5,000 to
$50,000 |
For goods:
Competition through a request for quotation. For
non-personal services: Competition through a
request for quotation or informal proposal.
|
|
$50,000 and Up |
For goods and
non-personal services: Formal solicitation
through a request for proposal or invitation for
bid. |
|
|
|
|
Professional Services |
|
AMOUNT OF PURCHASE ORDER OR
AWARD |
REQUIRED PROCUREMENT ACTION
|
|
$0 - 50,000 |
No required
competition. Purchases made as needed per the
best judgment of Department and Procurement
Services. |
|
$50,000 and Up |
Formal
solicitation through a request for proposal or
invitation for bid. |
