Types of Formal Competition
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Request for Quotation
Competitive requirement for
commodity and qualified
non-personal service purchases
between $5,000 and $50,000 total
dollar value.
According to University
procurement regulations at least
two quotes are required. A
solicitation should be done by a
delegated UAA procurement
officer. Quotes obtained by
department employees may be
acceptable according to the
commodity and/or dollar value
and must be verifiable in
writing or by contacting the
potential vendor or contractor
that submitted the quote.
Informal Request for Proposal
Competitive requirement for
typically service purchases, but
sometimes commodities, between
$5,000 and $50,000 total dollar
value. At lease two informal
proposal are required. Because
this is a negotiated procurement
based on weighted scoring and
other specific terms, a
solicitation must be done by a
delegated UAA procurement
officer.
Request for Proposal
Competitive
requirement for typically
service purchases, but sometimes
commodities greater than $50,000
total dollar value. Full and
open competition is required by
Alaska Statute and University
regulations. Because this
procurement is based on specific
rules including weighted scoring
of the commodity or service, a
solicitation must be done by a
delegated UAA procurement
officer.
A request for
proposal process, due to
statutory and regulatory
requirements, may take up to 45
days or longer to complete. The
timeline requirements for a
request for proposal is as
follows:
- 21 Day
Mandatory Solicitation Period
- 3 to 10 Day
Evaluation Period According to
Complexity (May take longer)
- 10 Day
Mandatory Protest Period Before
a Contract Can Be Awarded
Advanced procurement planning by
the department is encouraged in
order to accommodate purchasing
through the a request for
proposal process.
Invitation for Bid
Competitive requirement for
typically commodities purchases,
but sometimes services greater
than $50,000 total dollar value.
Full and open competition is
required by Alaska Statute and
University regulations. Because
this procurement is based on
specific rules including exact
specifications and details of
the commodity or service, a
solicitation must be done by a
delegated UAA procurement
officer.
An invitation for
bid process, due to statutory
and regulatory requirements, may
take up to 45 days or longer to
complete. The timeline
requirements for a Invitation
for Bid is as follows:
- 21 Day
Mandatory Solicitation Period
- 3 to 10 Day
Evaluation Period According to
Complexity (May take longer)
- 10 Day
Mandatory Protest Period Before
a Contract Can Be Awarded
Advanced procurement planning by
the department is encouraged in
order to accommodate purchasing
through the a invitation for bid
process.
